Flight delayed or cancelled? A step-by-step guide to getting your money back 

Flight delayed or cancelled? A step-by-step guide to getting your money back 

As chaos and queues continue to plague European airports, some passengers are getting nervous.

Searches for ‘cancel my flight’ in the UK skyrocketed by 163 per cent in June as travellers tried to work out the best course of action. Searches for ‘refund my flight’ also increased by 137 per cent, research by Our Woven Journey - a family travel blog - revealed.

With travel horror stories mounting across the continent, you may be considering calling off holiday plans too. But think twice before you cancel, experts have warned: if you ditch the trip, you’ll probably have to cough up. 

You also have a lot more rights than you might think if your airline does cancel your flight meaning it might be better to wait and see what happens. 

Here’s what to do if you’ve got flights booked this summer and how to get your money back if your trip is cancelled or delayed. 

Should I cancel my flight?

If you’ve already booked travel plans, it’s probably best to keep them - though it depends on the airline you are flying with.

The UK’s Travel Association (ABTA) has urged would-be travellers not to cancel their flights.

“While it is really disappointing if you do experience a delay or cancellation, you do have rights, including for a replacement flight or refund, plus significant compensation in most cases when flights are cancelled less than 14 days before departure,” an ABTA spokesperson said.

“If you are thinking of cancelling in advance or postponing your trip, make sure you check the terms and conditions of your booking before doing so as you are likely to incur some costs.”

Most airlines will charge a hefty cancellation fee if you cancel your flight unless you’ve purchased a refundable option

However, if you decide you do want to cancel, keep an eye on timings - providers may offer a partial refund before a certain date. You don’t want to miss this deadline.

What should I do if my flight is cancelled?

If your flight is cancelled you have the right to choose between a refund, rerouting or return. If you choose any of these three options you no longer have rights to the other two.

The airline is required to try and get you to your destination as soon as possible even if this involves travelling with a different carrier. 

During the current summer chaos, the airline might not be able to offer to reroute you or provide you with a return under comparable transport conditions at the earliest opportunity. In this case, it has to reimburse your flight cost.

If the airline does not give you the choice to rebook your ticket but you buy another ticket to get home under comparable transport conditions, they have to give you the price difference between your original ticket and the costs of the new ticket.

You are still entitled to the choice when the cancellation happens after the aircraft took off but was forced to return to the airport of departure.

If you accept rerouting it is no longer considered a cancellation, but a delay. Don’t forget that you can choose the date, you do not have to take the earliest possible journey. 

Airlines are also required to give you a choice when reimbursing you between cash or a voucher.

What if my flight is delayed?

You have slightly different rights if your flight is delayed and some of them depend on the duration of the delay and the distance of your trip. 

You have the right to assistance when the delay is at least two hours at departure and to reimbursement and a return flight when the delay is at least five hours.

If your flight is delayed at departure by two hours for journeys of less than 1500km long, three hours for flights between 1500 and 3000km or four hours on any other flight, then you have the right to additional assistance. 

The airline must offer you meals, refreshments, accommodation and transfers to accommodation if needed. You also have the right to free telephone calls, emails or faxes.

If you have to pay for any of these, the airline should reimburse you - just remember to keep the receipts.

Which flights can I get compensation for?

Whether you are protected by EU regulations relies on a number of factors but it might not be as clear-cut as you think.

EU Regulations apply when:

    Your flight is within the EU, no matter what airline operates it
    Your flight arrives in the EU from outside and is operated by an EU airline
    Your flight departs from the EU, no matter what airline operates it

For any kind of complaint or claim to be successful, it's essential that it wasn’t your fault that you couldn’t get on the flight. Make sure you arrive at least 45 minutes before the departure time and have a valid ticket and confirmed reservation. 

Are there any exceptions to flight refunds and compensation?

In the case of a 'vis major' event, airlines have the right to not pay the compensation mentioned for cancellation and delay. But they still should provide you assistance like accommodation or rebooking.

The most well-known vis major or extraordinary circumstances are poor weather conditions but they can also be traffic management decisions or security risks. Still, the airline must prove that the delay or cancellation was linked to these extraordinary circumstances and also that it could not have been avoided. 

Flight-free alternatives this summer

If you haven’t already booked a flight, why not consider other options?

You wouldn’t be alone. Advantage Travel Partnership has revealed that one-third of calls to its members were from customers anxious about travel.

“Understandably customers are concerned about being able to travel without incident in the immediate future and in the summer. The current situation is damaging still-fragile customer confidence,” leisure director Kelly Cookes told Travel Weekly.

Luckily, there are other options. With a rail network stretching more than 200,000 km, Europe is a paradise for train travellers.

So why not check out Italy or Spain through a train window instead?

It’s better for the planet, too - according to the European Environment Agency, rail travel accounts for 14 grams of CO2 emissions per passenger mile. Air travel generates 285 grams over the same distance.